P2P
145 features
Procurement
Procure-to-pay. Supplier-ready sourcing.
Streamline procurement with approvals, sourcing events, and invoice matching.
145
Capabilities
RFx
Management
3-Way
Match
Why NexliOne
Engineered by ERP teams with 20+ years of enterprise delivery
Engineered by ERP teams with 20+ years of large-scale delivery across front-end, back-end, and business operations. NexliOne eliminates implementation and maintenance lock-in at scale.
Zero Implementation Cost
Free onboarding and configuration. No long consulting projects or surprise fees.
Minimal Maintenance
No extra hires required. Updates, security, and reliability are handled with you in mind.
All Advanced Features Included
Automation, analytics, and integrations are standard, not add-ons.
Start with One Module or All
Adopt exactly what you need now and scale to the full suite when you are ready.
145 Features Implemented
Search All Procurement Capabilities
Every feature below is fully implemented and production-ready. Search or filter to find exactly what you need.
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Showing 145 features
Complete PO Lifecycle
Manage purchase orders from draft through closure with validated state machine transitions, change order support, version history, and full audit trail for every modification.
Blanket Purchase Orders
Create master purchase agreements with automatic release tracking, remaining value monitoring, and seamless release order generation against contracted terms.
Recurring Purchase Orders
Automate repetitive purchasing with scheduled PO generation for consumables, services, and regular replenishment needs—eliminating manual order creation.
Drop-Ship Orders
Enable direct vendor-to-customer fulfillment with specialized drop-ship PO handling for e-commerce and distribution scenarios.
PO Templates & Cloning
Accelerate order creation with reusable templates and one-click cloning of existing orders with automatic date updates.
Change Order Management
Handle material changes with intelligent threshold detection for quantity (10%), price (5%), or date changes requiring re-approval workflows. ---
7-Phase Vendor Master
Comprehensive vendor lifecycle management covering segmentation, certifications, tax/W-9 compliance, credit management, risk assessment, onboarding, and diversity tracking.
Vendor 360° View
Single-screen visibility into contacts, performance metrics, financial summary, certifications, risk indicators, communication history, and document library.
Vendor Segmentation
Automatically classify vendors into Strategic, Preferred, Approved, Probationary, or Blocked tiers with segment-based policies and approval levels.
Certification Tracking
Monitor ISO, minority-owned, sustainability, and other certifications with expiry alerts, document storage, and automated verification workflows.
Tax & W-9 Management
Track 1099 vendors, automate W-9 collection workflows, validate TINs, and configure tax withholding for complete tax compliance.
Vendor Credit Management
Set credit limits, place vendors on credit hold, track payment history, and analyze aging to manage financial risk across your supplier base.
Risk Assessment & Monitoring
Proactively identify supplier risks with financial health monitoring, sanctions screening (OFAC, BIS, EU), ESG scoring, and single-source risk alerts.
Diversity & Compliance Tracking
Track MWBE, HUB, SDVOB classifications with automated certification verification and diversity spend reporting for compliance goals.
Vendor Onboarding Portal
Enable self-service vendor registration with guided document submission, approval workflows, and portal user management for faster onboarding.
Vendor Performance Scorecards
Rate suppliers on OTIF delivery, defect rate, lead times, and responsiveness with trending analysis and improvement tracking.
Duplicate Vendor Detection
Identify and merge duplicate vendor records to maintain data quality and prevent fragmented spend analysis. ---
Shopping Cart Experience
Empower users with consumer-like catalog browsing, shopping cart management, and one-click conversion to requisitions with automatic budget validation.
Guided Buying Catalog
Present approved items from preferred vendors with contracted pricing, guiding users toward compliant purchasing choices.
Budget Pre-Validation
Check budget availability before commitment, preventing over-spending and ensuring fiscal control from the moment items enter the cart.
Requisition Workflows
Route requisitions through configurable approval hierarchies based on amount, cost center, category, or custom business rules. ---
Multi-Vendor RFQ Process
Invite multiple vendors to bid on requirements with structured response collection, side-by-side comparison, and documented award rationale.
Sealed Bid Support
Keep bids confidential until the close date to ensure fair competition and prevent bid manipulation.
Multi-Round Negotiations
Conduct iterative bidding rounds to drive competitive pricing and optimize supplier selection.
Reverse Auctions
Enable real-time competitive bidding events where suppliers compete dynamically to win your business at the best price.
TCO Scoring & Analysis
Evaluate bids on Total Cost of Ownership—not just unit price—including freight, quality costs, and long-term value factors.
Weighted Criteria Scoring
Score vendor responses against customizable evaluation criteria with weighted scoring for objective, defensible supplier selection.
Q&A Management
Manage vendor questions and answers centrally, ensuring all bidders receive equal information for fair competition.
Automated Award Notifications
Notify winning and losing bidders automatically with award rationale and generate purchase orders directly from awarded RFQs. ---
Contract Lifecycle Management
Track contracts from draft through active, expiring, and terminated states with automated alerts and renewal reminders.
Milestones & Obligations
Define and track deliverables, commitments, and key dates with proactive notification of upcoming deadlines.
Clause Library
Build a reusable library of standard contract clauses for consistent terms and faster contract assembly.
Contract Risk Scoring
Automatically assess contract risk based on terms, vendor profile, and obligation complexity to prioritize review efforts.
Electronic Signature Integration
Streamline contract execution with built-in signature request workflows and status tracking.
Price Compliance Validation
Automatically validate PO prices against contracted rates, flagging deviations and ensuring negotiated savings are captured.
Contract Version Control
Maintain complete version history with comparison tools to track changes across contract iterations. ---
Mobile-Optimized Receiving
Process receipts efficiently with mobile-friendly interfaces optimized for warehouse scanners and handheld devices.
Cross-Docking Support
Route urgent shipments directly to outbound without putaway for faster fulfillment and reduced handling.
Lot & Serial Number Capture
Record lot numbers and serial numbers at receipt for complete traceability throughout the supply chain.
Quality Inspection Integration
Trigger QMS inspection workflows automatically based on item, vendor, or shipment characteristics.
Partial Receipt Handling
Receive partial quantities with automatic tracking of remaining quantities due and status updates.
Over/Under Receipt Tolerance
Configure acceptable variance thresholds with automatic handling or exception workflows based on tolerance rules.
ASN-Based Receiving
Pre-populate receipt documents from ASN data, accelerating receiving while reducing data entry errors.
Automatic Discrepancy Detection
Identify variances between expected and received quantities instantly, triggering appropriate workflows. ---
Advance Ship Notice (ASN) Processing
Receive and process vendor ASNs automatically, providing visibility into incoming shipments before arrival.
Container & Vessel Tracking
Track shipments by container number, vessel, and voyage for complete ocean freight visibility.
Multi-Leg Shipment Tracking
Monitor shipments across origin, port, and destination legs with status updates at each milestone.
Customs Status Monitoring
Track customs status (pending, submitted, held, cleared) to proactively manage potential delays and compliance issues.
Carrier Integration
Connect with multiple carriers for real-time tracking updates and consolidated shipment visibility.
Incoterms 2020 Support
Full support for all 11 Incoterms 2020 including EXW, FCA, CPT, CIP, DAP, DPU, DDP, FAS, FOB, CFR, and CIF.
Container Type Management
Handle all standard container types including 20GP, 40GP, 40HC, 45HC, refrigerated, open-top, and flat-rack containers.
Supply Pipeline Visibility
View all in-transit supply in a unified pipeline view for better inventory planning and demand fulfillment. ---
AI-Powered OCR Capture
Extract invoice data automatically using multi-provider OCR with field-level confidence scoring for accurate capture.
Automatic Vendor & PO Matching
Match incoming invoices to vendors and purchase orders automatically, reducing manual data entry and processing time.
Duplicate Invoice Detection
Identify and flag potential duplicate invoices before processing to prevent double payments.
Fraud Risk Scoring
Score invoices for fraud risk indicators, prioritizing high-risk invoices for manual review.
Line Item Extraction
Capture line-level detail from invoices for accurate matching against PO line items.
Side-by-Side Comparison
Compare extracted invoice data against purchase orders in a single view for efficient validation and exception handling.
Manual Review Queue
Route exceptions and low-confidence extractions to a structured review queue for human verification. ---
Flexible Matching Types
Configure 2-way (PO vs Invoice), 3-way (PO vs GR vs Invoice), or 4-way matching (PO vs GR vs QC vs Invoice) based on item and vendor requirements.
Configurable Tolerance Rules
Set quantity, price, and total tolerances at the company, vendor, or item level with automatic approval within tolerance.
Exception Workbench
Manage matching exceptions efficiently with action options including approve, reject, adjust tolerance, create credit/debit memos, or escalate.
QMS Hold Integration
Automatically hold invoice payment for items failing quality inspection with release workflow upon QC approval.
Variance Reason Tracking
Document variance reasons with standard codes for quantity, price, tax, freight, and discount mismatches.
Auto-Resolution Rules
Configure rules for automatic exception resolution within defined parameters, reducing manual workload. ---
Payment Run Proposals
Generate intelligent payment recommendations based on due dates, available discounts, and cash flow priorities.
Early Payment Discount Capture
Identify and capture available early payment discounts, maximizing savings on every invoice.
Multiple Payment Methods
Support ACH/EFT, wire transfers, checks, and virtual cards with appropriate file generation for each method.
NACHA File Generation
Generate compliant ACH payment files for electronic fund transfers to your banking system.
Positive Pay Files
Create check positive pay files for bank fraud prevention and check verification.
Supply Chain Finance Integration
Generate SCF files for supply chain financing programs, enabling vendor early payment options.
Automated Remittance Advice
Email detailed remittance information to vendors automatically upon payment processing.
Multi-Level Payment Approval
Route payment runs through configurable approval hierarchies before execution. ---
Comprehensive Discrepancy Tracking
Log and track short shipments, over-shipments, damaged goods, wrong items, and quality defects systematically.
Automated Vendor Notification
Send professional discrepancy notices to vendors automatically with full details and resolution expectations.
Claim Generation
Create formal vendor claims from discrepancies with documented amounts and supporting evidence.
Credit Memo Requests
Request and track credit memos from vendors for discrepancy resolution.
RMA Initiation
Generate return merchandise authorizations directly from discrepancies for streamlined returns processing.
Resolution Workflow
Track discrepancies through investigation to resolution with status updates and communication history. ---
Multi-Level Approval Hierarchies
Configure sequential or parallel approval chains based on document type, amount, cost center, or custom conditions.
Amount-Based Routing
Automatically route documents to appropriate approvers based on configurable dollar thresholds.
Delegation Management
Enable temporary approval delegation during absences with automatic expiration and audit trail.
Auto-Escalation
Automatically escalate pending approvals after configurable time periods to prevent bottlenecks.
Mobile Approvals
Approve or reject requests from anywhere with mobile-optimized approval interfaces.
Request Additional Information
Request clarification from requesters without rejecting, keeping the process moving.
Complete Audit Trail
Maintain full history of all approval actions, comments, and routing decisions. ---
Multi-Stage Commitment Tracking
Track budget impact from pre-encumbrance (requisition) through encumbrance (PO), GRNI, AP liability, and final payment.
Real-Time Budget Checking
Validate budget availability before commitment, preventing over-spending at the source.
Warning Thresholds
Alert users when spending approaches (90%) or exceeds budget limits before it's too late.
Automatic Release on Cancel
Release budget commitments automatically when requisitions or POs are cancelled or rejected.
Change Order Adjustments
Handle budget commitment adjustments automatically when PO change orders modify values. ---
Multi-Component Cost Tracking
Capture freight, duty, insurance, handling, brokerage, and miscellaneous costs for complete landed cost calculation.
Flexible Allocation Methods
Allocate costs by value, weight, quantity, volume, or manual specification for accurate item-level costing.
Automatic Inventory Posting
Post allocated landed costs directly to inventory valuation for accurate financial reporting.
Shipment-Based Creation
Generate landed cost documents automatically from shipment data with pre-populated cost components. ---
5-Year Duty Ledger
Track all import duties in a comprehensive ledger with 5-year retention for drawback eligibility.
Export Linkage (FIFO)
Match duty payments to export shipments using FIFO methodology for accurate drawback calculations.
99% Recovery Rate Support
Claim up to 99% duty recovery per US CBP regulations, maximizing your import duty refunds.
Claim Management
Group eligible entries into claims, track submission status, and monitor payments received.
HS Code & Origin Tracking
Maintain Harmonized System codes and country of origin for compliance and drawback eligibility.
Expiry Alerts
Receive proactive alerts for entries approaching the 5-year drawback eligibility window expiration. ---
Credit Memo Processing
Create, track, and apply vendor credits for overcharges, returns, discrepancies, and price adjustments.
Debit Memo Management
Issue charges to vendors for shortages, quality issues, compliance penalties, and chargebacks.
Invoice Application
Apply credit memos to open invoices or future payments with full tracking.
Vendor Communication
Send debit memos to vendors automatically with supporting documentation. ---
Return Authorization Workflow
Create return authorizations with approval workflows and vendor RMA tracking.
Multi-Reason Support
Document return reasons including damage, wrong item, quality issues, and excess inventory.
Shipping Integration
Track return shipments with carrier and tracking number capture.
Credit Processing
Link returns to credit memos for automatic financial settlement.
Inventory Updates
Update inventory automatically when returns are shipped or received by vendors. ---
Self-Service Profile Management
Enable vendors to maintain their own contact information, certifications, and banking details.
PO Visibility & Acknowledgment
Allow vendors to view, acknowledge, and confirm purchase orders through the portal.
Online Invoice Submission
Accept vendor invoices electronically through the portal, reducing paper and processing time.
Payment Status Visibility
Give vendors real-time visibility into invoice and payment status, reducing inquiry calls.
Document Submission
Accept certifications, insurance documents, and compliance materials through secure upload.
Vendor Messaging
Enable structured communication between your team and vendors with full message history.
Banking Information Updates
Allow vendors to submit banking changes through secure, audited workflows.
Configurable Notifications
Let vendors manage their notification preferences for orders, payments, and communications. ---
Spend Analysis Dashboard
Analyze total spend by vendor, category, cost center, project, and time period with drill-down capabilities.
Cycle Time Metrics
Measure and optimize PO cycle time, approval cycle time, and average lead times across your procurement process.
On-Contract vs. Off-Contract Spend
Identify maverick spending and measure contract utilization to maximize negotiated savings.
Supplier OTIF Tracking
Monitor on-time in-full delivery performance with trending analysis and top/bottom performer identification.
Exception Aging Analysis
Track open exceptions by age bucket to prioritize resolution efforts and prevent backlogs.
Quality Metrics
Monitor defect rates and quality holds by vendor and category to drive supplier improvement.
Customs Performance
Analyze customs hold rates, average hold days, and performance by country and broker.
Landed Cost Variance
Compare planned vs. actual landed costs with variance analysis by component and contributor.
AI-Powered Insights
Receive intelligent recommendations for cost savings, risk mitigation, and process improvement. ---
EDI 850 - Purchase Orders
Transmit purchase orders electronically to trading partners in ANSI X12 005010 format.
EDI 855 - PO Acknowledgments
Receive and process vendor acknowledgments with line-level status tracking and promised date extraction.
EDI 856 - Advance Ship Notices
Parse incoming ASNs to populate receiving documents and enable supply visibility.
EDI 810 - Invoices
Process vendor invoices electronically with automatic matching and validation.
EDI 820 - Payment Orders
Generate electronic remittance advice and payment instructions for trading partners.
Fault-Tolerant Parsing
Process EDI documents reliably with hardened parsing that handles format variations and errors gracefully. ---
cXML Punchout Support
Connect to external vendor catalogs using industry-standard cXML punchout for seamless procurement.
Session Management
Secure session handling with signing and verification for safe external catalog browsing.
Order Message Processing
Parse punchout order messages for automatic requisition creation from external catalogs. ---
In-Transit Supply Visibility
Provide detailed visibility into all incoming inventory for accurate supply planning.
MRP/DDMRP Integration
Feed standardized supply records to planning engines for optimal buffer calculations.
Arrival Planning
Aggregate supply by expected arrival date for capacity planning and resource scheduling. ---
Tolerance Policy Management
Configure matching tolerances by vendor, category, or site with override permissions.
Workflow Builder
Design and modify approval workflows without code changes through visual configuration.
Reference Data Management
Maintain dropdowns, lookups, and reference tables through administrative interfaces.
Webhook Integration
Connect to external systems with configurable webhooks for real-time event notifications.
System Monitoring
Monitor system health, background job status, and failed message queues through administrative dashboards.
Import/Export Capabilities
Bulk import and export vendors, POs, invoices, contracts, and other procurement data with templates.
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